Public Safety Building Committee ยท Meeting
Wednesday, June 17, 2026
Discussed
Review of geotechnical RFP responses
On 6/17/2026 the committee reviewed five responses to its request for proposals (RFP) for geotechnical services. Geotechnical work studies the soil and ground under a building site. The firms were Beals Associates, Verdantas, Gale, Dubois and King, and Northpoint Engineering. Members saw differences in schedules, scope and pricing. Some firms gave detailed timelines and others gave general task lists. They discussed what each cost estimate includes, such as subsurface investigations and alteration of terrain permits. They also weighed relevant experience, local connections and presentation quality. The committee talked about narrowing the list to two or three firms and agreed to prepare a standard set of questions for the firms.
Planning interviews with shortlisted firms
The committee planned to invite the top two firms, Beals and Verdantas, for interviews on June 24th. Each firm would present separately at staggered times. Members agreed to give every candidate the same questions on cost breakdowns, scope of work and project timelines. The committee's chair said he would contact the firms to confirm they are available and would email the committee the final schedule. Members also considered backup dates and times, and said a quorum is needed for the interviews. A quorum is the minimum number of members needed to hold a valid meeting.
Review of draft RFQ for next project phase
The committee reviewed a draft request for qualifications (RFQ) for the next phase of the project. An RFQ asks firms to show their skills and experience. Members discussed wording, such as 'Fire Rescue' versus 'Fire Department,' and how the 'public safety building' is described. They also checked that the project goals and deliverables are described correctly. They found deadlines that did not match and agreed to update the dates for written questions and proposal submissions. They also discussed how to show current facility problems and code compliance issues in the RFQ, including where to put information on staffing and accessibility. The document says members agreed on edits before the RFQ is finalized.
+ 1 routine item