Tuesday, June 30, 2026

Consultant chosen for public safety building project

Beals Associates selected for the next project phase; motion passed unanimously.

On 6/30/2026 the committee compared two finalist firms for the next phase of the public safety building project. Members said both were qualified and offered similar costs. They said the chosen firm's local experience and past work with the town were advantages. They also said they wanted to avoid unneeded spending before state approvals. A member moved to select Beals Associates. The committee agreed to send a formal letter confirming the selection, reach out soon to begin surveying and project planning, and document all communications.

RFQ/RFP process and bid policy

Committee agreed to allow RFQ questions until July 15.

Members went over the difference between an RFQ (request for qualifications) and an RFP (request for proposals). A member said an RFQ lets the committee negotiate with qualified firms instead of being tied to the lowest bid, which suits complex projects. The Select Board representative confirmed the town does not have to accept the lowest bid unless state or federal funds are involved. A member found a mismatch in the RFQ about the deadline for questions, and the committee agreed to allow questions until July 15. Another member confirmed that questions are due July 15 and the submission deadline is July 22.

Project timeline and cost risk

The Select Board representative said that missing the March deadline could add $800,000 to project costs. A member said the consultant expects to finish surveying and flagging (marking boundaries and features on the site) within three to four weeks of starting. The consultant was ready to begin once notified.

ALS station needs and building design

A member asked about the status of ALS (advanced life support, a higher level of emergency medical care). The Select Board representative said hosting ALS in the new building would need space for an ALS vehicle, a bunk and a galley (kitchen). He said having ALS in town has an operational benefit. Members agreed the fire chief's input is needed for the needs assessment and should be gathered before building plans are final. The Select Board representative offered to bring in a contact for an update when the committee is ready. Members agreed to revisit the topic after the next project phase.

Building maintenance and HVAC equipment lifespan

Members talked about recent HVAC (heating and cooling) failures at the town hall and police department. A member reported that the air conditioning at both buildings failed but was temporarily repaired. Members said maintenance and quality matter more than choosing the lowest bid for building systems.