Library Trustees ยท Meeting
Monday, March 23, 2026
Discussed
Treasurer report
The general fund held $4,145.02 and the donation account held $5,210.45, both per the February statements. The petty cash drawer held $333.97. The October manifest (list of bills approved for payment) showed $11,917.86 in expenses and $10,040.00 in income. A trustee is to follow up with the Board of Selectmen on invoices for oil and electricity. That was in progress for the selectmen's March 24 meeting.
Staff salary adjustment and accountant hire
Trustees looked at a draft note to clarify the 6-month probation period for new hires. They talked about staff review dates and salary adjustments, and one staff member was given a review. The notes list getting the salary adjusted. A trustee is to ask a contact about hiring an accountant to fix the library's Quicken accounting software.
FY26 budget
Trustees went over open items and the process for proper accounting, including utilities (which covers the HVAC project) and supplies. Staff are to go over staff hours again. Trustees asked why the library has a separate donation account and noted it could be merged into the general fund. The notes say to move $2,500 from the donation account to the general fund.
FY27 budget
Trustees plan to create a full line-item budget (every cost listed on its own line) and present it in April.
Bylaws and MOUs
Trustees plan to draft an MOU (memorandum of understanding, a written agreement) with the Board of Selectmen. An MOU with the Friends of the library is on hold.
Library interior project
Updates to the children's room and the sitting room are on hold. Trustees have a quote for each. The children's room quote would need to be updated. The quote for the sitting room is $30,000 for everything, including design, furniture and treatment.
+ 6 routine items