Library Trustees ยท Meeting
Tuesday, May 12, 2026
Discussed
Oil and electricity invoices with Select Board
The treasurer's report listed the April balances: $12,441.53 in the general fund, $5,210.45 in the donation account and $411.93 in petty cash. The manifest (list of bills and deposits) showed $1,452.22 in expenses and $13,394.18 in income. The notes say a trustee will follow up again with the Board of Selectmen (BOS) on invoices for oil and electricity. The manifest was shared with the BOS on 3/24. The trustees want to get on a BOS meeting again to review the full line-item budget and the Trustees of the Trust (TOT) money. A meeting with the BOS is set for 5/19.
FY26 budget: staff hours and donation transfer
The notes say a trustee and the team were to go over staff hours and update the Google doc, marked complete. The notes also list moving $2,500 from the donation account to the general fund, marked "Complete?" with a note that a named member is to make the bank move. No vote is recorded.
FY27 line-item budget
The notes say the trustees are to create a full line-item budget to present. The notes say April, then list a meeting with the Board of Selectmen on May 19. No vote is recorded.
Trustee bylaws and MOUs
The trustees plan to draft an MOU (memorandum of understanding, a written agreement) for the Board of Selectmen. A draft MOU for the Friends of the Library is on hold. No vote is recorded.
Interior project: children's and sitting rooms
Updates to the children's room and the sitting room are both on hold. The trustees have a quote for each. The children's room quote would need to be updated. The notes give $48,000 for all of it, covering design, furniture and treatment. No vote is recorded.
Building maintenance
The front steps need to be pointed up (repairing the mortar between stones), and a trustee is to contact a stone mason. The emergency door stairs need to be updated. A trustee is to get installation information for a new back door and key system. An emergency alert system is also listed. No vote is recorded.
Trusts managed by the Trustees of the Trust
The trustees reviewed notes from a meeting with a Trustees of the Trust (TOT) member and talked about how to improve reporting on the trusts to the town. Funds listed: the Isabell Paul-Mellon Fund, restricted on the principal, with quarterly payments of about $4,000. The Hellen Copaon-Ewing fund (1969): $1,738 principal, $556 available, $100 a year. The Battles Fund (1984): $10,408 principal, $3,316.14 available, $500 a year. The Broad Head fund, an expendable trust fund: $14,215, with $4,554 available, for library books, $700 a year. To draw money, the library will email the TOT and send a receipt of the invoice. The notes say money takes time to come from the funds. Action steps: schedule an annual TOT and trustee meeting, and meet with a TOT member in September.
+ 9 routine items