Monday, June 8, 2026

Bulletin Board and Collection Development policies

Board accepted both policy updates. No vote count given.

The board accepted two policy updates: the Bulletin Board Policy and the Collection Development Policy. The minutes do not give the changes or a vote count.

Treasurer report

The May statement showed $9,573.43 in the general fund and $5,210.45 in the donation account. The petty cash drawer held $409.48. The manifest (list of bills and income) showed $2,673.75 in expenses and $831.94 in income. The notes say Quicken (the accounting software) is fixed. The trustees need the April 2022 bank statement for $400. A trustee is to look into switching to QuickBooks.

Pancake breakfast funds

The pancake breakfast brought in $550, which is to go into the general fund. $65.00 is to go to a trustee, and another trustee is to fix the expenses. The trustees will thank the Country Store for donating sausages, berries and chafing dishes.

Donation account transfer and signers

The notes ask if the $2,500 move from the donation account to the general fund was done. The answer recorded is no. Two trustees plan to go to the bank on 6/26/26 in the afternoon to add one trustee's name to the donation account.

FY26 library budget spending

The year is about halfway through. The trustees are to discuss how to spend the rest of the year. No decision is recorded.

Front steps repointing quotes

The front steps need repointing (fixing the mortar between the stones) again. The trustees need three quotes. A trustee will get the quotes.

Emergency door stairs quotes

The stairs at the emergency door need to be updated. The trustees need three quotes. A trustee is to call Munch.

New back door and key system quotes

The library needs a new back door and key system. The trustees need three quotes. A trustee is to look at what the library needs. The notes also list an emergency alert system, with a call to the chief to discuss it.

FY27 budget plan

The trustees presented the full budget plan to the Board of Selectmen (BOS) and reviewed the BOS meeting. The BOS agreed the full budget is to be involved in the budget. The trustees will work with town staff on solutions and bring them to the next meeting. They want monthly details from the town and want to know how accounting will work in the future.

Trustee bylaws and MOUs

The trustees plan to draft a memorandum of understanding (MOU, a written agreement) with the Board of Selectmen and another with the Friends of the library.

Interior project: children's and sitting rooms

The children's room update and the sitting room update are both on hold. The trustees have a quote for each, and the children's room quote would need updating. The notes list $45,000 for all of it, including design, furniture and treatment.

Trusts and trust incomes review

The trustees plan to review notes from a meeting about the trusts and the income the Trustees of the Trust Funds manage. They want better communication and reporting to the town. Funds listed: Isabell Paul-Mellon Fund, restricted principal, about $4,000 in quarterly payments. Ewing fund (1969), restricted principal $1,738, $556 available, $100 a year. Battles Fund (1984), restricted principal $10,408, $3,316.14 available, $500 a year. Broad Head fund, expendable trust, $14,215, $4,554 available, $700 a year, for library books. To draw money, the library emails the Trustees of the Trust Funds and sends a receipt of the invoice. Money takes time to arrive.