Library Trustees ยท Meeting
Monday, August 17, 2026
Discussed
Move $2,500 from donation to general fund
The notes list a plan to move $2,500 from the donation account to the general fund. A trustee will do this soon. The donation account held $5,210.45 and the general fund held $6,817.09 on the July statements.
Cool space vs. cooling center definitions
The director's report included talking with the Board of Selectmen about the meaning of a "cool space" and a "cooling center." It also asked who is on the town's emergency management team. The notes say a trustee did not complete this task.
FY26 budget: Mellon fund check
A check from the Mellon fund of about $4,000 is on the August manifest. The manifest is the list of bills and income the board reviews.
Front steps repointing quotes
The front steps need to be repointed again. Repointing means replacing worn mortar between bricks or stones. The board needs three quotes. A trustee called 4 people and has one quote so far, for $2,000.
Emergency door stairs update quotes
The stairs at the emergency door need to be updated, and the board needs three quotes. A contractor named Munch was contacted and will respond the next day.
New back door and key system quotes
The library needs a new back door and key system, and the board needs three quotes. A trustee will look at what the library needs.
Emergency alert system quote
A trustee contacted the Chief and got a quote from Burns for an emergency alert system.
FY27 budget plan presented to Selectmen
The trustees gave the Board of Selectmen (BOS) the full budget plan for FY27. The notes say the BOS agreed that the full budget is involved. The trustees will work with a town staff member on solutions and bring them to the next meeting. A trustee already got monthly details from the town. The trustees also need to work out how accounting will run in the future, which the notes say belongs in the MOU.
Trustee bylaws and MOUs
The trustees plan to draft an MOU (memorandum of understanding, a written agreement) for the Board of Selectmen. They also plan to draft one for the Friends of the library.
Interior project: children's room and sitting room
The children's room update and the sitting room update are both on hold. The board has a quote for each. The children's room quote would need updating. The quote for design, furniture and treatment for all of it is $45,000.
Friends wish list follow-up
The trustees plan to follow up with the Friends and pick a meeting date in August. The wish list includes a new website, interior design work (front room furniture and finishing, a children's room tree, a book-end display), and garden beds and a fence. The survey was struck through on the list. The Friends and Selectmen meeting is set for Oct. 19.
Community garden beds for 2027
The community garden needs new beds for 2027 because the current ones are rotted.
+ 5 routine items